Ms Outlook users normally recieves quite a many emails every day which means tons of email in months weks and years and finding any particular email quickly adn efficiently could be an issue as when you search out look presents you lot of results. Actually Ms outlook Search function is quite powerfull and you if you want to search in MS outlook you can work out these simple ways of dining the best possible matches with out going into many results.
Here is how you can focus your MS outlook search skills in a better way so taht you get fewer and more relevant search results.
Using Quote in MS Outlook for Specific searches
You can even follow the use of “quotes” around multiple words to indicate that you search for a phrase, but you’ll use logical operators as “AND”, “or” or “not” you must remember that they should be written in capitals . Otherwise Outlook believe that there are words and, or or not. Furthermore, the search engine in Outlook much more than you’d think. Thus, you can search on all parameters in Outlook’s various forms, as long as you know the field’s English name. We have collected a number of tips that should make you mesterhaj in search in Outlook.
Do you write this: Focal
Outlook Results: All instances of the word “hub” whether it is spelled as “nodes”, “nodes” or “nodes”. Search function by default does not distinguish between uppercase and lowercase letters.
Do you write this: X Y
Outlook Results: All the words “X” and “Y” is included – but not necessarily in that order.
Do you write this: X AND Y
Outlook Results: Also depending where the words “X” and “Y” is included – but not necessarily in that order.
Note that you must write logical operators as AND, NOT, and OR in capital letters, otherwise think Outlook that you are searching the corresponding word “and”, “not” or “or”.
Do you write this: X NOT Y
Outlook Results: Topics containing the word “X “, but not the word “Y”.
Do you write this: X OR Y
Outlook Results : Topics containing either “X” or “Y” or both words.
Do you write this: “Focal Larn”
Outlook Results: Subjects with the exact phrase Knud Larn, who also is a Danish artistI have gone to high school with. Search function considers only those issues where the words you write between “quotes” are included in the exact order.
Do you write this: From: “Knud Larn”
Does Outlook this to you: All items are sent by Knud Larn. Search function considers only those issues where the words you write between “quotes” are included in the exact order.
Do you write this: From: “X” about “Y”
Outlook Results : All subjects who Knud Larn has sent the text message and artwork appear in the Subject field, message text or in any attached documents.
Do you write this: has attachment: yes or kill attachment: true
Outlook Results: All items with attachments.
Do you write this: Attachments: presentation.pptx
Outlook Results: Issues where the file “presentation.pptx” is attached.
Do you write this: subject: “art”.
Outlook Results: All items with the word “art” in the Subject field.
Do you write this: subject: Meeting Agenda
Outlook Results: All topics where the word “Meeting” is included in the Subject field, and where “Agenda” includes any other place in the text of the topic.
Do you write this: cc: “MIKE”
Outlook Results: All subjects, when Mike is in the CC field.
Do you write this: cc: firstname.lastname@example.org
Outlook Results: All topics where mail address email@example.com stands in the CC field.
Do you write this: received: yesterday
Outlook Results: All topics that you received yesterday.
Search feature in Outlook also understands words that describe the relative dates such as today, tomorrow or yesterday, and the Danish word today, tomorrow and yesterday.
Similarly, you can search for this week, next month, last week, past month, coming year or the equivalent Danish names this week, next month, last week, last month and so on.
You can also use the days of the week and months’ names as search parameters.
Do you write this: Dove: last week
Outlook Results: Subjects with a maturity date last week.
Do you write this: follow-up flags: follow-up or kill flag: true
Outlook Results: All topics Reminder Flag
Do you write this: From: node (Received: 01/07/10 OR received: 01/08/10)
Outlook Results: All topics where the word “node” is included in the Sender field, and you have received either 1 July or 1 August. Note: The format of date field, follow your computer’s Regional Settings, so if you had chosen “United States” as your country, it would find messages from Canute, who had received 7th or 8 January.
Similarly, you can build other logical expressions to find the messages within a specified time interval. You can also use the> and
Thus, the received:> = 18/01/10 AND received: <= 20/01/10 find all the items you have received between 18 and 20 January.
Do you write this: read: no
Outlook Results: Find all unread topics.
Do you write this: firstname: Focal
Outlook Results: All contacts with the first name Canute.
Similarly, you can search for all other fields in Contacts, Calendar and Tasks.